Opportunities

Position Title:    Commercial Real Estate (lending/borrowing) Law Clerk

Reporting To:    Manager, Human Resources

Position Type:   Full-Time, Permanent

Position Summary:

We are seeking for an experienced Commercial Real Estate Law Clerk with a minimum of 5+ years of relevant experience to join our team. The ideal candidate will be supporting lawyers with commercial lending transactions, performing tasks like preparing mortgage documents, coordinating with lenders, managing file closings.

Duties & Responsibilities:

• Commercial purchases, sales, mortgages, refinancing, lending
• Conduct title/off-title searches
• Draft loan documents
• Prepare title reports

Qualifications: 

• Minimum of 5+ years of experience of related experience specifically working on both the lending and borrowing sides.
• Experience dealing with banks and private lenders would be an asset
• Law Clerk Diploma required
• Strong technical skills in Teraview, OnCorp, MS Word and Outlook
• Strong multi-tasking skills, with the ability to manage conflicting priorities, while respecting tight deadlines
• Possesses well developed verbal and written communication skills.  Able to work with a variety of individuals providing quality service at all times
• Operates with a high degree of accuracy and has strong attention to detail
• Takes initiative and possesses well-developed organizational and time management skills
• A team player, with the ability to build relationships and provide strong customer service
• Ability to work independently, following instructions with minimal supervision
• Possesses good judgment and responds well to constructive feedback.
• Ability to discretely handle highly confidential information
• Willingness to learn workflow schemes and in-house processes
• Familiarity working within a DMS system is an asset

Success in this role means:

• Has a strong client service approach
• Strong research, investigative and problem-solving skills
• The ability to meet tight internal and external deadlines while managing multiple projects and competing with demands for resources
• Extreme accuracy and attention to detail
• Being a self-starter with the ability to work in a collaborative, team-based environment.
• Ability to be flexible with regards to hours during busy periods to meet the demands of the role
• Discretion and confidentially is essential to this role and required at all times

What We Offer:

• Competitive base salary
• Comprehensive benefit and insurance plans, with HSA
• RRSP plan with employer contributions
• Fitness and Wellness Benefit
• Education assistance

We thank all those who apply. However, only those selected for an interview will be contacted. Please note that any offer of employment will be conditional upon background and reference checks.

 If you are motivated and looking to excel, please submit your resume in confidence to: HR@torkinmanes.com

 About Us

Torkin Manes LLP is a vibrant, growing, medium-sized full-service law firm located in downtown Toronto. Our 100+ lawyers practise in all areas of business law and litigation. Torkin Manes is ranked as the #1 Ontario regional law firm by Canadian Lawyer and is consistently ranked as one of Canada’s top Regional law firms by Chambers Canada. Our consistent top rankings are a testament to our client service ethic, commitment to the legal profession, and success in our areas of practice.

Torkin Manes LLP is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN) and an employer partner of the Canadian Centre for Diversity & Inclusion (CCDI). We are an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, we provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please contact Nazli Ghafoori, HR Manager, by email at nghafoori@torkinmanes.com or by phone 647-417-5311, and we will work with you to meet your accessibility needs.

Position Title:    Real Estate Assistant (Condo experience necessary)

Reporting To:    Manager, Human Resources

Position Type:   Full-Time, Permanent

Position Summary:

The Real Estate Assistant is responsible for (but not limited to) accurate and efficient processing of general administrative tasks within the real estate department. Ensures duties are completed and delivered accurately and in a timely manner.

Responsibilities:

• Provide secretarial support creating documents and correspondence through transcription and copy-typing, making revisions as necessary
• Provide administrative support which include (but not limited to) completing expense reports, courier forms, file opening forms, photocopying, scanning, faxing, filing and creation of file folders
• Professionally interact with all firm members and clients
• Photocopy and/or organize documents for distribution, mailing and binding
• Prepare and generate pre-bills for monthly billing, as needed
• Organize, maintain and accurately file correspondence, invoices and receipts via paper and digital formats
• Eliminate unnecessary or outdated materials transferring inactive files to storage according to file maintenance guidelines

Other:

• Assist with special projects as required.
• Other duties as assigned.

• Legal Assistant Diploma from an accredited institution.
• 5 plus experience working within the real estate practice area in a law firm and condo experience is a must.
• Strong multi-tasking skills, with the ability to manage conflicting priorities, while respecting tight deadlines.
• Possesses well developed verbal and written communication skills.  Able to work with a variety of individuals providing quality service at all times.
• Operates with a high degree of accuracy and has strong attention to detail.
• Takes initiative and possesses well-developed organizational and time management skills.
• A team player, with the ability to build relationships and provide strong customer service.
• Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint)
• Solid transcription and proofreading skills
• Ability to work independently, following instructions with minimal supervision
• Proficiency using Teraview and Conveyancer is an asset.
• Possesses good judgment and responds well to constructive feedback.
• Ability to discretely handle highly confidential information.
• Willingness to learn workflow schemes and in-house processes.
• Hands on with experience with pre-billing administration (preferably 3E)
• Familiarity working within a DMS system is an asset.

Success in this role means:

• Has a strong client service approach.
• Resourceful.  Strong research, investigative and problem-solving skills.
• The ability to meet tight internal and external deadlines while managing multiple projects and competing with demands for resources.
• Detail oriented.
• A self-starter with the ability to work in a collaborative, team-based environment.
• Demonstrated ability to share knowledge with others in a clear and concise manner.
• A team player, able to work with others in a deadline driven environment.
• Exercises discretion and ability to keep matters confidential at all times.

What We Offer:

• Competitive base salary
• Comprehensive benefit and insurance plans, with HSA
• RRSP plan with employer contributions
• Fitness Benefit
• Education assistance

We thank all those who apply. However, only those selected for an interview will be contacted. Please note that any offer of employment will be conditional upon background and reference checks.

 If you are motivated and looking to excel, please submit your resume in confidence to: HR@torkinmanes.com

 About Us

Torkin Manes LLP is a vibrant, growing, medium-sized full-service law firm located in downtown Toronto. Our 100+ lawyers practise in all areas of business law and litigation. Torkin Manes is ranked as the #1 Ontario regional law firm by Canadian Lawyer and is consistently ranked as one of Canada’s top Regional law firms by Chambers Canada. Our consistent top rankings are a testament to our client service ethic, commitment to the legal profession, and success in our areas of practice.

Torkin Manes LLP is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN) and an employer partner of the Canadian Centre for Diversity & Inclusion (CCDI). We are an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, we provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please contact Nazli Ghafoori, HR Manager, by email at nghafoori@torkinmanes.com or by phone 647-417-5311, and we will work with you to meet your accessibility needs.

Position Title:  Human Resources Generalist  

Reporting To:  Director, Human Resources 

Position Type:  Permanent, Full-Time

Hours of Work:  9:00 a.m. -5:00 p.m.  Monday to Friday 

Position Summary: 

We are seeking a dedicated HR Generalist who will play a key role in supporting the HR Department.  Reporting to the Director, Human Resources. The Human Resources Generalist  will support the HR department across multiple functions, including recruitment, employee relations, performance management, compliance and HR policy development.  The ideal candidate will bring a proactive, service-oriented approach and a strong understanding of employment legislation – ideally with experience in a professional services or legal environment. 

Key Responsibilities: 

Recruitment and Onboarding/Offboarding

• Coordinates staff recruitment including creating position profiles, job posting, screening, interviewing, background checks and references as well as coordinating offers
• Ensures smooth new hire orientation and on-boarding by preparing schedules, and orientation packages
• Coordinates the staff off-boarding processes including preparing letters and updating offboarding checklist

Employee Relations and HR Support

• Serve as a point of contact for employee inquiries and HR policy guidelines
• Support the performance review process through setting the process cycle and providing status updates and reporting throughout by using the evaluation system PerformYard
• Assist in resolving employee relations issues with discretion and professionalism
• Coordinate the long-term service award, service milestones and employee recognition programs
• Maintains the staff Group RRSP eligibility tracking – sends notifications re: eligibility, confirms and advises payroll of necessary changes

Compliance and HR Policy

• Assist in the development, implementation and communication of HR policies and procedures
• Maintains and updates current electronic HR employee files keeping records up to date and ensuring accurate documentation
• Maintains the HRIS keeping records up to date and accurate

Compensation and Benefits

• Supports the Director, HR in the annual compensation process including the review of market salary data and identifying areas for review.  Maintains the master compensation spreadsheet and initiates mail merge to create and securely distribute the Annual Total Rewards statements for all staff
• Supports benefits administration and employee inquiries during enrolment and life events

HR Projects and Initiatives

• Assist with employee engagement programs and wellness activities
• Supports the annual United Way campaign and staff appreciation week activities and processes
• Member of the firm’s social committee – coordinating and liaising with vendors, making recommendations and supporting at events
• Provide general administration to the Human Resources Department including scheduling meetings, logistics, processing invoices and expenses, compiling data and running reports
• Collaborate with the Human Resources Manager and provide backup support as required

Qualifications:

• University Degree or College Diploma in Human Resources Management, Business Administration or related field required
• CHRP/CHRL designation or working towards certification
• 5+ years of related experience, with specific experience in conducting full-cycle recruitment and selection
• Solid knowledge of Human Resources best practices, policies, procedures and employment-related
• legislation such as the Ontario Employment Standards Act, Human Rights Code, and Occupational Health and Safety Act
• Experience with HR databases and HRIS systems (e.g. ADP WorkForce Now)
• Strong skills in MS Excel, MS Word and PowerPoint.  Knowledge of mail merge
• Demonstrated ability to exercise sound judgment and use discretion with highly confidential material
• Exceptional attention to detail and demonstrated organizational skills
• Strong verbal and written communication skills
• Team player with excellent interpersonal
• Ability to work independently and collaboratively

Success in this role means:

• Discretion and confidentially is essential to this role and required at all times
• Strong technical skills and exceptional accuracy and attention to detail
• Having a strong client service approach
• Resourceful.  Strong research, investigative and problem solving skills
• The ability to meet tight internal and external deadlines while managing multiple projects and competing with demands for resources
• Being a self-starter with the ability to work in a collaborative, team based environment and a demonstrated ability to share knowledge with others in a clear and concise manner
• Ability to be flexible with regards to hours during busy periods to meet the demands of the role

We thank all those who apply. However, only those selected for an interview will be contacted. Please note that any offer of employment will be conditional upon background and reference checks.

 If you are motivated and looking to excel, please submit your resume in confidence to: HR@torkinmanes.com

 About Us

Torkin Manes LLP is a vibrant, growing, medium-sized full-service law firm located in downtown Toronto. Our 100+ lawyers practise in all areas of business law and litigation. Torkin Manes is ranked as the #1 Ontario regional law firm by Canadian Lawyer and is consistently ranked as one of Canada’s top Regional law firms by Chambers Canada. Our consistent top rankings are a testament to our client service ethic, commitment to the legal profession, and success in our areas of practice.

Torkin Manes LLP is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN) and an employer partner of the Canadian Centre for Diversity & Inclusion (CCDI). We are an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, we provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please contact Nazli Ghafoori, HR Manager, by email at nghafoori@torkinmanes.com or by phone 647-417-5311, and we will work with you to meet your accessibility needs.